Receptionist/Administrator

Basic Overview
Salary: £25000 – £35000/annum
Job Type: Full Time / Permanent
Minimum Salary: 25000.00
Maximum Salary: 35000.00
Job Location: London
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Position: Due to the retirement of a long serving member of staff, a position has arose for a Front of House Receptionist

Role: The successful candidate should have experience of working in a fast paced environment, be articulate and computer literate. This is an important front of house role, where you will be an ambassador of the company and ensure the smooth running and immaculate appearance of the whole office. You will be reporting to the Office Manager and Directors EA on a daily basis and assisting with general office duties.

Your responsibilities will include (but not limited to):

Receptionist

Manage the reception, including meeting and greeting guests upon arrival, offering and preparing refreshments and making them feel welcome.
Answering all incoming calls and emails and emailing / passing on messages as
Ensure the reception area is kept free of deliveries / packages and this area is maintained extremely tidy and presentable at all times.
Manage the meeting room booking requests from internal members of staff, optimising utilisation of rooms.
Regularly checking and ensuring the meeting rooms on both floors are maintained clean and tidy before and after each meeting and checking that AV equipment is working for meetings such as Teams and Zoom.
Ordering the supplies for the office, ensuring levels are stocked Including grocery and stationery items.

Ensure the office is kept immaculate throughout the day including the tea point area, loading the dishwashers and cleaning all work surfaces (including meeting room tables) throughout the day and ensuring that the kitchen is well stocked.
Managing all incoming and outgoing post and signing for any deliveries and booking

Administrator

Updating Word, Excel and PowerPoint
Record and issue the daily site resource figures.
Monitoring stationery and office consumables, replenishing and re-ordering for both floors under the guidance of the Office Manager & Directors EA.
Managing the printers on both floors, ensuring they are replenished with paper and in good working order, calling out the maintenance engineer as required.
Undertake day-to-day typing, photocopying, scanning, printing and binding of documents including for site project teams such as monthly project reports – formatting, printing and binding.
Arranging regular meetings, project reviews and weekly operational
Contacting the landlord or maintenance company for any issues with the office under the guidance of the Office Manager & Directors EA.
Update internal systems with all new joiners and
Keep receipt of petty cash and credit card purchases and provide information for the Office Manager.
Maintain and update the laptop safe key spreadsheet.
Assist the Health & Safety team with administrative tasks including setting up training records, organising training courses and issuing certification.

The Approach

We wish the person in this role to take the following approach to the role:

Can do and positive attitude
Attention to detail
The role is very important as often you are the first person that external parties meet or talk to and hence you are an ambassador of the company. You create the first impression of the business when visitors walk in the door and they wish to convey a professional and welcoming impression
Work collaboratively with other staff, the supply chain and all other third parties to the